This article walks through how to register a team for an event on events.vex.com, from searching for an event to completing event registration and payment, with step-by-step instructions and screenshots. This article is written for coaches, organization administrators, and team contacts.
Definitions of the terms used here are maintained in the central glossary.
For more about event registration, see Preparing to Register for an Event. For how to pay for event registration, see Payment Methods.
Teams register for official VEX Robotics events through events.vex.com. Register early when you can, since events can fill, and keep an eye on the event page and your email for updates.
Before registering for an event, make sure:
- Your team is registered and paid for the current season. See Registering a New Team or Renewing a Team.
- You are logged in to events.vex.com.
- You are listed as a primary or secondary contact for the team.
- Your team is registered in the correct program and grade level.
Log In
On events.vex.com select Login in the top-right of the page.
Enter your login credentials and select Login.
Register for an Event
Access the Competitions page by selecting Competitions in the top left and selecting which competition platform to look for.
Use the filters on the left side of the page to search for competitions by:
- Location
- Season
- Event Type
- Event Format
- Event Name
- Grade Level
- Level Class
Select the event's name to open its event page.
Review Event Information
Before registering, review the event details on the event page:
| Field | Description |
|---|---|
| Date | When the event takes place. |
| Event Code | The unique identifier used to reference this event. |
| Program | The competition program the event belongs to. |
| Event Type | The kind of competition being held (e.g., tournament, league, skills-only). |
| Event Format | How teams participate (e.g., In-Person, Remote, Hybrid). |
| Field Control System | The system used to run the fields. |
| Capacity | The total number of teams the event can accept. |
| Spots Open | The number or percentage of spots still available. |
| Event Region | The region in which the event is located. |
| Max Registrations per Organization | The maximum number of teams your organization can register for this event, set by the Event Partner before the event is posted. |
| Priority Registration Opens | The date and time Priority Registration opens. For more information, see Priority Registration and Tokens. |
| Standard Registration Opens | The date and time standard registration opens. |
| Registration Deadline | The last day to register for the event. |
| Payment Deadline | The last day to complete payment for the event. |
| Price | The registration fee for the event. |
Note: Additional information about Priority Registration, registration windows, and eligibility may also appear on the event page.
If you have multiple teams, use the dropdown above the Register button to choose the team or teams you want to register. Verify that you are selecting the correct team number.
If registration is open and you do not see a dropdown list, you can start the registration process by selecting Register.
Select Register, then complete the checkout process. Your team is not considered registered until checkout is completed and an order number has been issued. Once checkout is complete, your team will appear as Registered or Waitlisted.
Note: Some events, such as invitationals, place teams on the waitlist automatically when they register. Placement on a waitlist does not guarantee participation.
After You Register
Once your team is registered, you can find everything related to the event in your VEX Events account:
- Registered Events – The event appears in this list on your account.
- My Orders – An invoice for the event registration fee is added here.
- Notifications – A message confirming the registration is sent here.
Complete Payment
Payment for event registration is completed through events.vex.com. After registering, open the invoice under My Orders in your VEX Events account to pay the registration fee. For accepted payment options, see Payment Methods.
Teams are not automatically removed or waitlisted for missing the payment deadline. If a team does not complete payment by the event's payment deadline, the Event Partner or Program Support Manager may choose to move the team to the waitlist, at their discretion.
Note: Be sure to review the Event Partner's payment and refund policies and contact them with any questions.
Additional Guidance
Frequently Asked Questions
What happens if the event is full?
You can join the waitlist. Placement on a waitlist does not guarantee participation.
Why is my team on the waitlist even though registration was open?
Some events, such as invitationals, place all registering teams on the waitlist automatically. Teams can also be moved to the waitlist later, for example if payment is not completed by the payment deadline.
Can I register multiple teams?
Yes, up to the event's Max Registrations per Organization limit, which is set by the Event Partner and shown on the event page.
Can I change my registration later?
Contact the Event Partner as soon as possible if changes are needed.
Who do I contact with event-specific questions?
Contact the Event Partner listed on the event page.
Troubleshooting
Problem: I do not see my team when registering.
Potential Solution: Verify that your team is registered and paid for the current season and that you are listed as a primary or secondary contact for the team.
Problem: I cannot register for an event.
Potential Solution: Review the event's registration dates, eligibility requirements, program, grade level, and capacity to ensure your team meets the requirements.
Problem: I registered the wrong team.
Potential Solution: Contact the Event Partner as soon as possible for assistance.