The Global Robotics and Science Foundation Team Registration Fee Waiver Program supports schools and nonprofit organizations that are expanding access to robotics education by registering many teams. Here is how it works: your organization registers and pays for its first six (6) teams, and the registration fees for every team beyond those six can be waived. There are no refunds on the first six registrations; the waiver applies only to additional teams. This article explains who is eligible and how to apply for team registration fee waivers, free team registrations, and multi-team discounts for the 2026–2027 season. It is written for coaches and organization administrators registering multiple teams.
Definitions of the terms used here are maintained in the central glossary.
Example: An organization registering ten teams pays the registration fee for six teams, then applies to have the fees waived for the remaining four.
Eligibility Requirements
To be eligible for Team Registration Fee Waivers, an organization must:
- Be one of the following:
- A public school
- A charter school
- A private school
- A nonprofit organization
- Register and pay for its first six (6) team registrations during the 2026–2027 season.
Payment for the first six teams must be completed before waivers can be awarded. Once those six registrations are paid, the organization may apply to waive the registration fees for all additional teams.
How to Apply
After your first six (6) team registrations have been paid, register your additional teams, then complete the application below. Teams that qualify for a fee waiver will appear as eligible teams in the application.
Access the Team Registration Fee Waiver Application
- Log in to your account at events.vex.com.
- Navigate to the My Teams page.
- Select the Team Registration Fee Waiver Application button.
Select the Teams to Waive
- Review the list of eligible teams. These are your teams beyond the first six paid registrations.
- Select the checkbox next to each team whose registration fee you want waived.
- Select Next to continue.
Complete the Application
- Upload your organization's Proof of Organizational Status documentation.
- Review the information provided.
- Submit the application for review.
Frequently Asked Questions
Do I get a refund on any of my first six team registrations?
No. The first six team registrations are paid in full and are not refunded. The waiver applies only to teams beyond the first six.
Is there a limit to how many fee waivers I can receive?
No. Once your first six team registrations are paid, registration fees can be waived for all additional teams your organization registers this season.
Why do I have to pay for six teams first?
Payment for the first six teams must be received before free team registrations can be awarded.
Why don't I see any eligible teams in the application?
Organizations that have not yet completed payment for their first six (6) team registrations will see the message: "You do not have any teams that are eligible to apply for a Team Registration Fee Waiver." Confirm that six registrations are fully paid and that your additional teams are registered.
What counts as Proof of Organizational Status?
Documentation showing that your organization is a public school, charter school, private school, or nonprofit organization. A separate article detailing accepted documentation is in development.