Running League Sessions in Tournament Manager

On events.vex.com select Login in the top-right of the page.

Enter your login credentials and select Login.

On the Admin page, select the Events tile, then select your Event from the list of events.

Record the Event Code and the Tournament Manager Code shown on the event's details page. You'll need both to set up Tournament Manager.

Open Tournament Manager and select Create a New Tournament.

Navigate to a folder on your computer, enter a name for the file, and select Save.

Important: The same Tournament Manager file must be used for every session in the league, including Finals. Make sure you know this file's name and location before moving on.

Read the welcome page, then select Next.

Select the checkbox for Event is listed on events.vex.com, then enter the Event Code and Tournament Manager Code from the event's details page.

Select Next.

When the available league sessions appear, select the first session and select Continue.

Select the correct program type.

Select Next.

Most leagues use Small Tournament. Select Medium or Large if it fits your league better, then select Next.

The Event Name is pre-filled from events.vex.com; change it if you'd like. Enter a unique password (used for Tournament Manager's web server functions and for connecting additional computers to this Tournament Manager instance).

Select Next.

Confirm the current game is selected, then select Next.

Confirm teams have downloaded from events.vex.com, or import them from the CSV file on events.vex.com, then select Next.

Select the teams that have checked in. If check-in is still in progress, leave every box selected; if some teams aren't present once check-in ends, you can unselect them later and regenerate the match schedule. Select Next.

The defaults work for most leagues. If skills matches will run at any Ranking Session or the Finals Session, add at least one Skills Challenge field. Check the League Play Guide for setting recommendations, and adjust as needed.

Set up what fields your event space will have. Add as many fields as you have, then select Next.

Enter how many Skills Challenge fields you have, then select Next.

Create the Pit Displays you'll be using during the Event, then select Next.

Adjust the schedule for the number of teams attending and the time available for this session. The League Play Guide has recommendations for how many matches to schedule per Ranking Session.

The defaults work for most leagues; adjust as needed.

Confirm the awards that will be offered at the event. This will be autofilled using the Event Code and Tournament Manager Code from events.vex.com. Then select Next.

The Web Publishing Setup will automatically post live results from your event to the event's page at events.vex.com by default. Select Next.

All of the event setup is now complete. Select Finish.

Select the Team List tab, select a team that isn't present, unselect its Checked In box on the right, and select Save. Repeat for each absent team.

Select Tools, then Regenerate Match Schedule. Read the welcome screen and select Next.

Under Checked In Teams, select Exclude any teams that have not checked in. Adjust the match schedule if needed and select Next.

Select Create Qualification Matches, then Next, then Finish to complete the new schedule.

Print the Match List and Announcer Sheets, then run the session's matches.

Once the session's matches are complete, save a copy of the Tournament Manager file to a USB flash drive: select File, then Save Copy of Tournament, navigate to the USB drive, and select Save.

Important: You must use this session's Tournament Manager file to start the next session. If the next session runs on the same computer, use the copy already on that computer's hard drive; if it runs on a different computer, use the copy you just saved to the USB drive.

Important: Don't create a new tournament file for each session – doing so breaks the carryover of match results and rankings between sessions.

Optionally, save log files or export event data from the File menu to the USB drive as well.

Select File, then Upload Results to events.vex.com. Leave Finalize unselected – that only happens after Finals – and select Upload Now to send this session's results to events.vex.com.

Check the event on events.vex.com (internet required) to confirm the upload went through correctly. Contact the Program Support Team if anything looks wrong or you have questions.

Same computer as the previous session: open Tournament Manager and select Open an existing tournament.

If using a different computer: copy the Tournament Manager file from the USB drive to a known location on the new computer's hard drive, then open Tournament Manager and select Open an existing tournament.

Locate and select the previous session's Tournament Manager file, then select Open.

Important: You must use the Tournament Manager file from the previous session. Any other file breaks the carryover of match results and rankings.

Select the correct league session from the list and select Continue.

Step through the wizard, adjusting settings as needed for this session. The settings from the previous session appear as the default, and the First Session steps above cover each screen.

If Preserve skills challenge scores appears, make sure it's selected so skills scores from previous sessions carry over. Select Finish to complete the wizard.

Select the final league session from the list and select Continue.

Once the Schedule Setup opens, don't create any qualification matches.

Select the Rankings tab and confirm the qualification rankings are correct before creating VEX IQ Finals Matches or starting VEX V5 Alliance Selection.

Select Tools, Options, Finals to confirm the number of teams and alliances in the finals, and adjust if needed.

Select the Alliance Selection tab. The first row on the right (Seed 1) automatically populates with the team that's selecting first.

When a team accepts to be part of their alliance, select that team and select Add Team.

The next seed automatically populates. Keep selecting teams until all seeds are filled, then select Finalize Alliances.

Select Yes to confirm the alliances.

Print the Elimination Ladder and Announcer Sheets, then run the elimination matches. Continue with the All Programs steps below.

Select Matches, then Create Finals Matches.

Move any absent teams from the Included Teams list to the Excluded Teams list – the number of teams in the finals matches comes from the Finals Matches Setup screen in the wizard, not from the Included Teams list.

Print the Finals Match List and Announcer Sheets, then run the finals matches. Continue with the All Programs steps below.

Once judges finish selecting judged award winners, select the Awards tab and enter each winner. Optionally, select Auto Fill Winners to enter skills winners, print selected Award Ceremony Scripts, and present those awards between elimination/finals matches.

Once elimination/finals matches are complete, select the Awards tab, select Auto Fill Winners, print the remaining Award Ceremony Scripts, and present the remaining awards. Present the Excellence Award last as it's the highest judged award.