This article outlines the event standards and requirements Event Partners must meet to be approved to host a Championship Event, including qualifying criteria, event structure, judging requirements, and event listing requirements. It is written for Event Partners applying to host, or currently hosting, a Championship Event.
Definitions of the terms used here are maintained in the central glossary.
For general planning guidance, see the Hosting an Event section.
Event Standards
Every Championship Event must follow the standards in:
- The current Game Manual
- The Judging Documents
- Code of Conduct
- Student-Centered Policy
- Commitment to Event Excellence
Referee Certification currently applies to VEX V5 Robotics Competition and VEX IQ Robotics Competition only, using the current season's game-specific courses:
Levels
A Championship Event must be single Level only, not blended.
Exception: If both Levels within a program in a Region have only one VEX Robotics World Championship spot allocated for each, the Region may choose to hold a blended Championship Event or split Championship Events, one per Level.
Qualifying Criteria
- Participating teams must be from that specific Region.
- The event must allow enough time for all teams to run Robot Skills matches.
- If the event has more than 48 teams, Robot Skills Challenge matches must be available to teams for a minimum of 2 days.
- Teams must have the opportunity to run a maximum of three (3) Driving Skills matches and three (3) Autonomous Coding Skills matches.
- Robot Skills fields must stay open until the final Qualification Match is complete.
Required Event Structure
Each Championship Event must include the following ceremonies and meetings:
- An Event Meeting, where the Head Referee and Event Partner review event logistics with participants, including how to queue for matches, the game rules, and a brief question-and-answer session.
- An Opening Ceremony that welcomes teams, spectators, volunteers, and invited guests.
- An Award Ceremony that closes the event.
All Robot Skills and practice fields must be closed during Event Meetings and ceremonies.
Judging Requirements
Every team must have the opportunity to be judged, following the standard Global Robotics judging process.
Event Listing Requirements
Refund Policy
The Event Partner must create a clear Refund Policy that states what happens if the Event Partner cancels the event, and what happens if a team registers and then chooses not to attend.
Payment Deadline
The event must have a clear Payment Deadline. If a team does not pay by that deadline, the team moves to the waitlist.