This article outlines the communications, production, and setup requirements Event Partners must meet at a Spotlight Event, including broadcasting, sound, branding, displays, and sponsor coordination. It is written for Event Partners hosting a Spotlight Event.
Definitions of the terms used here are maintained in the central glossary.
Communications and Production
Tournament Manager Data – Tournament Manager data must remain current so teams and spectators can access schedules, rankings, match results, and event information.
VEX Via and Livestreaming – Broadcasting through VEX Via and livestreaming are encouraged but not required for Spotlight Events, given their local and flexible format. Livestreams should provide clear views of the competition fields, readable score overlays, and understandable event audio. Please be aware of music licensing agreements.
Venue Sound System – The venue must have a clear and reliable sound system. Announcements, match information, emergency instructions, and ceremony audio must be understandable throughout competition, pit, and spectator areas.
Branding – The event must use approved Global Robotics and Science Foundation and VEX Robotics branding and marketing assets, including any Spotlight Event–specific branding assets. Logos, banners, digital graphics, signs, livestream overlays, printed materials, and sponsor recognition must follow current branding requirements.
Event Partners may not alter official logos or create materials that could imply an unauthorized partnership or endorsement. For logo files and usage rules, see Branding Guidelines. For questions or approvals, contact branding@globalrobotics.org.
Event Setup
The event must be fully set up before team check-in begins. Competition fields, pits, displays, inspection, judging areas, queueing areas, registration tables, signage, and technology systems should be tested and operational before teams arrive.
Tournament Manager and Queue Displays – The event should provide Tournament Manager displays and queue information in a location accessible to teams. Displays should show match schedules, rankings, results, field information, and upcoming match and field assignments.
Sponsor Booths – Approved sponsors may request a booth or exhibit space at least 30 days before the event. Booth placement, size, power needs, activities, and branding must be coordinated with the Event Partner. Sponsor activities must not interfere with competition operations, team movement, judging, or event safety.