The Global Robotics Event Consent, Release, and Waiver of Liability (the Consent Form) is a legally binding agreement among the participant, Global Robotics and Science Foundation, and VEX Robotics. Completing it acknowledges the risks of taking part in robotics events, and every student, coach, mentor, and volunteer must have a completed Consent Form on file before taking part in an official event. It is written for participants, parents and guardians, coaches, and team contacts.
Definitions of the terms used here are maintained in the central glossary.
For step-by-step instructions on sharing, uploading, and tracking Consent Forms, see Submitting Consent Forms.
Who Signs
A participant who is 18 or older completes and signs their own Consent Form.
For a participant under 18, a parent or legal guardian completes and signs the form on their behalf. Participants under 18 never sign the form themselves.
When a Consent Form Is Required
Each participant must complete a new Consent Form every competition season. The form itself does not change from season to season, but a new submission is required each season for every participant.
A participant without a completed Consent Form on file cannot compete on the day of the event.
How Consent Forms Work
- Two ways to submit – Complete the form electronically (preferred), or complete a printed form that a team contact uploads to events.vex.com before the participant competes.
- One form per season – Once submitted, a Consent Form covers every official event the participant attends during the current competition season.
- No edits or transfers – A submitted form cannot be edited or moved between teams. If a participant changes teams or any information is incorrect, complete a new form.
- No paper forms at events – Printed forms are not accepted on-site. Any paper form must be uploaded to events.vex.com before the participant competes, and only a team contact can upload it.
For Participants
Your coach or another team contact will share the team's unique electronic Consent Form link with you. Confirm that the team number and program are correct, complete all required participant information, sign the form following the rules in Who Signs above, and submit it.
If you complete a printed form instead, return the completed and signed form to a team contact. Only a team contact (Primary Coach, Secondary Coach, Financial Contact, or District Administrator) can upload it to events.vex.com.
For Team Contacts
A team's Primary Coach, Secondary Coach, Financial Contact, and District Administrator are responsible for making sure every participant has a completed Consent Form before an event. The team's unique electronic form link, the printable form, and each participant's submission status are all available in the Consent Forms section of the team's events.vex.com account.
For the full walkthrough, see Submitting Consent Forms.