This article explains the rules for swapping one team's event registration for another team in the same organization, including swap deadlines, eligibility requirements, and which event types allow swaps. It is written for coaches, Event Partners, organization administrators, and Program Support Teams.
Definitions of the terms used here are maintained in the central glossary.
For step-by-step instructions on submitting a swap, see Swapping a Team's Event Registration.
Overview
A team swap replaces one registered team with another team from the same organization. Teams cannot give their spot in an event to a team from a different organization.
Team swapping rules exist to protect the integrity of event registration. Event capacity is limited and fills quickly, so organizations cannot hold placeholder registrations to guarantee a slot and swap in a different team later. To prevent this, a team that is already registered for three or more events cannot swap in.
The table below shows the swap window, what to do after the window closes, and eligibility requirements for each event type.
| Event Type | Swap Window | After the Window Closes | Eligibility to Swap In |
| Local Qualifying Event | Available until 2 weeks before the event start | Contact your Program Support Team | The incoming team must be from the same organization and not already registered for three or more events. Event Partners and Program Support Teams strictly regulate swaps to prevent placeholder registrations. |
| Signature Event | Available until 4 weeks before the event start | Contact your Program Support Team | The incoming team must be from the same organization and not already registered for three or more events. Event Partners and Program Support Teams strictly regulate swaps to prevent placeholder registrations. |
Team swaps are prohibited for Championship Events and the World Championship. These events represent the culmination of a season's qualification process and should reflect the skill level that earned the qualification.
Best Practices
- Verify event registrations at least three weeks prior to Local Qualifying Events and five weeks prior to Signature Events.
Related Articles
- Swapping a Team's Event Registration – Step-by-step instructions for submitting a swap through events.vex.com.